Level 5 CMI 708 Contributing to the Delivery of a Project Assignment Example
LEARNER INSTRUCTIONS
Each task in this assessment booklet has been developed to enable you to evidence achievement of the learning outcomes and assessment criteria for CMI 311: Contributing to the Delivery of a Project. Each of the assessment criteria must gain a pass outcome for you to successfully achieve the unit.
Preparation for the assessment
● Before you begin the assessment booklet please read the CMI 311 unit specification thoroughly as only the content related to the achievement of the assessment criteria will be assessed.
● Research the topics being assessed. Suggested reading/web resources are provided on the CMI 311 unit specification. Your tutor may signpost you to relevant resources. Additionally, you may access excellent online resources at ManagementDirect https://members.md.cmi.org.uk. Please note that if you have a customised site the link will differ, please contact your Centre for clarification.
● If you are enrolled on the Trailblazer Apprenticeship programme you are encouraged to review the Apprenticeship Standard for Team Leader/Supervisor.
Completing the assessment booklet
● The assessment booklet contains a series of tasks which are clearly referenced to the relevant assessment criteria and indicative content.
● Refer to the Assessment Guidance Table at the end of the assessment booklet which outlines the requirements for a Pass or Refer.
● Evidence must be provided in the main body of the assignment booklet. Additional work based evidence such as plans or documentation (which has been referred to within the main text) should be included at the end of the booklet marked ‘Work Based Evidence’. Appendices are not a requirement of this assessment brief. If appendices are included these will not be marked or moderated by the CMI.
● Work based evidence must be accompanied by a supporting statement in the learner evidence box, to explain the link to the assessment criteria. Work based evidence (where required by the task) must not exceed SIX (6) pages. Files embedded in the booklet must not exceed 10MB.
● The assessment booklet must be completed in a professional manner (e.g. applying business conventions for writing formal reports) and by using Microsoft Word, Rich Text Format or another compatible software
programme.
● The assessment booklet must be saved as a word document (.doc or .docx) and not in a PDF format.
● An appropriate referencing system (such as Harvard Referencing) must be used to ensure the original source(s) of quotations or models can be verified.
● Finally, you must sign the Learner Authenticity statement (an electronic signature is accepted).
Learner support
For information regarding policies and procedures for assessment (e.g. special assessment arrangements, learner support, appeals, complaints, certification, confidentiality, plagiarism) you should contact your tutor or Centre manager and refer to the CMI Level 3 in Principles in Management and Leadership Syllabus.
AIM OF THE ASSESSMENT BOOKLET
Whilst the scale, significance and complexity of a project will vary, the principles of carrying out a project will ultimately be the same. This unit aims to equip managers with the knowledge, tools, and techniques for managing
and monitoring projects. It also identifies approaches to managing risk and responding to the needs and expectations of stakeholders. The skills a manager will learn, will not only enable them to improve own working practice, but will impact on the achievement of project outcomes.
TASK 1: The role and purpose of projects within organisations
Projects support the delivery of organisational objectives. This task looks at the different types of projects that are used by an organisation, the reasons why projects are used and the differences between projects and every day
activities.
In your own words, identify the differences between projects and everyday activities.
(Refer to AC1.1 Identify the differences between projects and everyday activities and the Indicative Content for this AC) To complete Tasks 1a, b and c you are encouraged to use well-chosen examples of projects and their application in the workplace.
TASK 1a
In your own words, identify the differences between projects and everyday activities.
(Refer to AC1.1 Identify the differences between projects and everyday activities and the Indicative Content for this AC)
TASK 1b
Explain TWO (2) reasons organisations use projects.
(Refer to AC1.2 Explain the reasons organisations use projects and the Indicative Content for this AC)
TASK 1c
Projects differ in size, complexity and duration. Using examples, discuss the types of projects in an organisation by completing the table below.
(Refer to AC1.3 Discuss types of projects in an organisation and the Indicative Content for this AC)
TASK 2: How projects are developed
To be able to effectively support the delivery of a project it is vital to understand how projects are developed, reasons for engaging stakeholders and the information required for a project plan.
To complete Task 2 you are encouraged to use well-chosen examples of projects and project plans that you may have used in the workplace or have researched.
TASK 2a
Well-structured projects go through specific stages, which can be shown as a project lifecycle.
Complete the table below by explaining the activities that would typically take place at each of the stages of the project lifecycle.
(Refer to AC2.1 Explain stages of the project lifecycle and the Indicative Content for this AC)
TASK 2b
Well written project plans contain detailed information such as the project’s purpose, aims and objectives.
Using examples, explain the other types of information you would expect to see detailed in a project plan.
(Refer to AC2.2 Explain the information required in the development of a project and the Indicative Content for this AC)
TASK 3: How projects are developed
When developing a project plan, it is important to identify and understand the needs of key stakeholders.
SCENARIO
TASK 3a
Identify THREE (3) stakeholders and give reasons for engaging them in the development of a project.
(Refer to AC2.3 Identify the reasons for engaging stakeholders in project development and the Indicative Content for this AC)
Stakeholder Reasons for engaging stakeholders
To complete Tasks 3a and b, 4a, b, c and d and 5a, b, c and d you may choose to use this scenario to support your answer. Alternatively, you may refer to your own experience of participating in a work based project.
TASK 3a
Identify THREE (3) stakeholders and give reasons for engaging them in the development of a project.
(Refer to AC2.3 Identify the reasons for engaging stakeholders in project development and the Indicative Content for this AC)
TASK 3b
Produce a project plan.
There are TWO (2) options for answering this task. You only need to select ONE (1) option.
Option 1: If you have already produced a project plan in the workplace, you may present a copy of the findings to address this task. The project plan must be for a minimum of a 1 month period and include details of aims and
objectives, timings and milestones,
● Include the document(s) in the Work Based Evidence section of this assessment booklet (see page 23).
● Provide your documentation as separate document(s) outside of this assessment booklet.NB: Where separate documents are provided they must not exceed 10MB in size and must be saved as PDF documents.
Option 2: Produce a project plan, based on the Scenario outlined on page 8.
Using the scenario, produce a project plan using the CMI template on page 10. The project plan must be for a minimum of a one month period and include details of aims and objectives, timings and milestones, (Refer to AC2.4 Produce a project plan and the Indicative Content for this AC)
TASK 4: How projects are delivered
A key part of managing project delivery is the importance of understanding roles that will be involved in project development and delivery, factors that could affect the allocation of activities and how to manage risks and choose
methods of communicating with others to ensure successful project delivery.
To complete Tasks 4a, b, c and d you may choose to use this scenario to support your answer. Alternatively, you may refer to your own experience of participating in a work based project.
TASK 4a
To achieve the outcomes of the project it is essential to allocate roles to the project team who will be responsible for achieving set outcomes. Typical roles are project manager, project team member, project administrator, project
sponsor.
Identify, with examples, THREE (3) roles involved in the development of a project.
(Refer to AC3.1 Identify roles involved in the delivery of a project and the Indicative Content for this AC)
TASK 4b
Discuss THREE (3) factors which affect the allocation of project activities to individuals.
(Refer to AC3.2 Discuss factors affecting the allocation of project activities to individuals and the Indicative Content for this AC)
TASK 4c
It is important to be versatile when communicating. Compare the use of written, verbal and digital methods when communicating project activities to individuals.
(Refer to AC3.3 Compare methods for communicating project activities to individuals and the Indicative Content for this AC)
TASK 4d
To ensure a project is delivered successfully it is essential to manage risks. Commonly used methods include risk rating, risk management matrices, risk
registers and targeted plans.
Using examples, outline how to manage risks which could impact the successful delivery of a project.
(Refer to AC3.4 Outline how to manage risks to the successful delivery of a project and the Indicative Content for this AC)
TASK 5: How projects are monitored to ensure successful delivery
By monitoring progress against defined aims and objectives, a manager is able to assess what is and is not working.
This task focuses on how projects are monitored to ensure they are delivered successfully, looking at the tools used to monitor progress, corrective actions that can be taken when things do not go to plan and how a completed project can be evaluated.
To complete Tasks 5a, b, c and d you may choose to use this scenario to support your answer. Alternatively, you may refer to your own experience of participating in a work based project.
TASK 5a
Using examples, outline how you would monitor progress of a project plan.
(Refer to AC4.1 Outline how to monitor progress against a project plan and the Indicative Content for this AC)
TASK 5b
Discuss TWO (2) tools that could be used for monitoring the progress of a project.
(Refer to AC4.2 Discuss tools that can be used for monitoring progress of a project and the Indicative Content for this AC)
TASK 5c
Issues or problems regarding finance, relationships/abilities of project team, delays in completing stages, policy change, complexity of project, unforeseen circumstances can all jeopardise even the best planned project.
Using the table below, identify TWO (2) issues or problems that can impact on project delivery. For each issue listed, determine the corrective actions that could be taken to ensure successful project delivery.
(Refer to AC4.3 Determine how to take corrective actions to ensure successful project delivery and the Indicative Content for this AC)
TASK 5d
When a project is completed it is important to assess how successful the project has been.
Assess TWO (2) ways a completed project can be evaluated.
(Refer to AC4.4 Assess how completed projects can be evaluated and the Indicative Content for this AC)
REFERENCING AND BIBLIOGRAPHY
Use the box below to cite any external sources used in your assessment:
